How to Effectively Manage a Board Meeting

Board meeting management covers all the steps before, during and following a board of directors meeting. This includes notes about risks, decisions, votes and meeting agenda items. If you implement the right methods you can ensure that your board meetings deliver the intended results: deciding on the best strategies for your company and defining how teams will work towards those strategies.

To keep discussions productive, adhere to your agenda and limit the time spent on reports. For instance, limiting number of executive reports by inviting top executives for only one or two agenda items makes for a virtual board meeting etiquette deeper discussion on the most crucial strategic issues and gives the executives the opportunity to share their feedback directly with the board.

If a new issue is raised during the meeting, you should encourage board members to discuss it between sessions or outside of the boardroom. This will save valuable time in the meeting, and let everyone concentrate on the main issues that are at hand. Distractions can easily take over the entire board meeting. This is particularly true when they occur during the middle of a discussion on the agenda. To avoid this, ask participants for topics that don’t relate to the current discussion to be moved into an “parking area.” When the meeting has ended you should review the parking space and decide what should be added to the following agenda or delegated.

Make use of software designed to produce results to keep track of and archive details about the meeting. Choose a simple interface and seamless integrations to ensure that participants can join the meeting and remain focused.

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